April 2018 Review Board Meeting

Meeting Information
Meeting Time: 
Monday, April 9, 2018 - 10:00am
Meeting Location: 
IDCU Conference Room
200 E Grand Ave Ste 370
Des Moines, IA 50309
Agenda
Meeting Agenda: 
  1. Call to order & roll call
  2. Presentation of members of the public
  3. Minutes of the previous meeting - January 8, 2018
  4. Report of the Superintendent 
    1. Credit union asset report
    2. Complaint trend chart
    3. Examination unit - Kevin Gorman
  5. Unfinished business
    1. Appropriations request
    2. Administrative rules
  6. New business
    1. Staffing update - Jessica Pollmeier / new Des Moines examiner
  7. Open discussion
    1.  Sexual Harassment training
    2. Re-appointments - Dave Cale, Timothy Marcisak, Becky Zemlicka
  8. Next meeting date - July 9, 2018
  9. Adjournment of open session
  10. Closed session (if needed)
Meeting Agenda Document: 
Minutes
Meeting Minutes: 

Call to Order & Roll Call

Chairperson, Becky Zemlicka called the Quarterly Credit Union Review Board meeting to order at  10:09 a.m., Monday, April 9, 2018.

Board members present:  Dave Cale, Becky Zemlicka, and Scott Zahnle Attendance via teleconference:   Karyn Finn, Jeffrey Hayes, Timothy Marcsisak and Janet Pepper

Division personnel present:  Katie Averill, Superintendent, Kevin Gorman, Supervisory Examiner attended via telephone; Sara Larkin, Recording Secretary and Jessica Pollmeier, Executive Officer.

Presentation of Members of the Public in Attendance

Erin O’Hern, Policy Works

Minutes of the Previous Meeting

Minutes approved by general consent.

Report of The Superintendent

Superintendent Averill reviewed the report with the Review Board regarding Division activities. It was mentioned that the quarter ended with 88 credit unions as there was one merger completed. There are no new mergers pending and no additional merger applications were received. There were no new name changes this quarter and no dissolutions or charter applications received this quarter. There were seven new branch offices approved and two branch closings. 8 ATM/ITM applications were approved in the quarter. There was 1 Small Employee Group application received with 245 potential members. There were 22 complaints received in the quarter and 5 complaints are still pending. Executive Officer Jessica (Jess) Pollmeier provided a summary of the complaints submitted and trend chart.

Supervisory Examiner Kevin Gorman mentioned that one Des Moines domiciled examiner resigned from the Division. The Division is in the process of interviewing candidates to fill this position in Des Moines. Almost all examiners have attended at least one training course in the first quarter sponsored by NCUA. Additional training is also held via conference calls and through online webinars. The Division provided a letter to all credit unions detailing the flex examination program and expectations for the secure transmission of data. Currently most exams are on a 12 month cycle, but once the flex examination program is fully implemented, this will allow for most exams to extend to an 18th month cycle and track reduced onsite presence and travel costs. The Division is currently monitoring 8 credit unions on monthly reporting and no Letters of Understanding and Agreement or other administrative actions are in force. In the 1st quarter there were 19 examinations completed with assets totaling over 1.1 billion. 8 examinations were conducted jointly with NCUA as well as one credit union service organization (CUSO).

Unfinished Business

An overview was given by Superintendent Averill on presenting at a subcommittee hearing to talk about the Division’s appropriations request.  Off-site work and technology were addressed. Superintendent Averill mentioned that our system is 10 years old and therefore OCIO is unable to provide support to some of our requests for improvement. An additional full time employee has also been requested. Follow-up has been made and no additional questions have been asked. The Superintendent hopes to hear back by the end of the month regarding the appropriation request.

Executive Officer Jessica (Jess) Pollmeier provided a status update on our administrative rules. She stated that the rules have gone through the first round of publication and an Administrative Rules Committee meeting was had. An additional explanation was provided regarding one question on overdraft protection. There was also more explanation given regarding the authority the division has on Charitable Donation Accounts. Division response was provided on why this rule is appropriate and no additional questions have been asked. These rules will be effective May 30, 2018 if approved by the Administrative Rules Committee.

New Business

Superintendent Averill introduced and welcomed Jessica (Jess) Pollmeier as our new Executive Officer and a great addition to the IDCU team. Superintendent Averill also mentioned that there is currently an opening for a Des Moines examiner.  Executive Officer Jessica (Jess) Pollmeier provided a summary of her background and experience to the board. 

Open Discussion

Superintendent Averill mentioned that Sexual Harassment training is now required for state employees and training is also being extended to the agency boards. Superintendent Averill has encouraged this training be taken and certificates sent to our office upon completion. Superintendent Averill also extended congratulations to Dave Cale, Timothy Marcsisak, and Becky Zemlicka on their re-appointment for an additional three year term.  

Next Meeting Date

The next meeting is scheduled for July 9, 2018.

Adjournment of Open Session

Scott Zahnle moved to adjourn and SECOND by Jeffrey Hayes. Meeting adjourned at 10:38 a.m.

Meeting Minutes Document: 

Printed from the website on December 14, 2018 at 4:02pm.